Permission Recommendations

Configure role-based permissions for Members, Editors, and Admins in your Langdock workspace.

Available Permissions

Permissions are organized by feature area. Custom roles and extra permissions use the same list. Admins can customize these in Roles settings.

To create and assign roles, see Roles and extra permissions. Open Roles in the app.

Agents

Permission	Description	Default
Create agents	Create new agents	All roles
Share agents with users	Share agents with individual users and groups	All roles
Share agents with workspace	Share agents with the entire workspace	All roles
Share agents with any group	Share agents with groups you’re not a member of	Admin only
Configure agent tracing	Configure Langfuse tracing for agents	Editor, Admin

Workflows

Permission	Description	Default
Create workflows	Create and duplicate workflows	All roles
Share workflows	Share workflows with individual users and groups	All roles

Files

Permission	Description	Default
Upload documents	Use documents in chats, agents, projects and folders	All roles
Share folders and knowledge bases with workspace	Share Library folders and knowledge bases with the entire workspace	All roles
Attach integration folders	Synchronize folders from integrations with agents and projects	All roles

Users can still share folders and knowledge bases directly with individual users and groups even when this permission is disabled. Restricting it only blocks workspace-wide grants.

Groups

Permission	Description	Default
Create groups	Create a group and invite members	All roles
Create public groups	Create groups that anyone in the workspace can join	All roles

Skills

Permission	Description	Default
Create skills	Create new skills and upload new file templates	All roles
Share skills	Share skills with individual users and groups	All roles
Share skills with workspace	Share skills with the entire workspace	Admin only

File Templates

Permission	Description	Default
Share templates	Share templates with individual users and groups	All roles
Share templates with workspace	Share templates with the entire workspace	Admin only

Integrations

Permission	Description	Default
Create integrations	Create custom integrations and share them with users or groups	Editor, Admin
Share OAuth connections	Share OAuth 2.0 connections as pre-selected for actions	Editor, Admin

Sharing a custom API integration with the whole workspace is an admin action in Integrations settings.

Projects

Permission	Description	Default
Share projects	Share projects with individual users and groups	All roles

Prompt Library

Permission	Description	Default
Share prompts	Share prompts with everyone in the workspace	All roles

Governance

Permission	Description	Default
View governance	Open Governance without becoming a workspace admin. Creating and editing compliance rules stays with workspace admins.	Admin (when Governance is on)

When Governance is on, every workspace admin has this access. Grant it to others as an extra permission or custom role on Members or Roles. See Roles and extra permissions and Governance.

Recommended Setup

For most organizations, we recommend:

1. Keep defaults for Members - Allow creating agents, uploading documents, and syncing folders so everyone can build use cases
2. Use Editors as moderators - Editors help keep the workspace organized by managing shared content and public groups
3. Restrict workspace-wide sharing initially - Start with Editor/Admin only for workspace-wide sharing, then expand as needed

You can also configure extra settings:

• Custom roles when several people need the same extra access. Create them on Roles
• Group permissions when a group leader should grant product access inside a group. Set this on Groups

You can adjust permissions at any time in Roles settings. Start restrictive and open up as your team becomes more comfortable with AI.