File Templates

Upload documents and presentations as reusable templates. Anyone in your workspace can then use them to generate new files in the same format and style.

File templates let you save existing documents or slide decks and reuse them as the starting point for new AI-generated files. When you start a new document or presentation in chat, you can pick a template. Langdock will generate the new file matching its format and style.

Supported formats

Templates can be uploaded in the following formats:

File type	Extensions
Presentations	.pptx, .ppt, .potx
Documents	.docx, .dotx
PDFs	.pdf

Maximum file size: 100 MB

Browsing and using templates

Opening the template gallery

From the Library, click All templates in the Create New section to open the template gallery. You can also access templates directly when starting a new file in chat. Each mode (Document, Slides) shows a Use a Template section.

Filtering and sorting

The gallery lets you narrow down templates by:

• Type: Presentation, Document, or PDF
• Ownership: All templates, only yours, or shared with you
• Sort: Newest first, A–Z, or most used

Previewing a template

Click any template card to open a full-screen preview with a carousel of all pages. From the preview you can see the layout and content before committing to it.

Using a template

Click Use Template in the preview to open a new chat with the template already attached. Langdock will use the template’s format and style when generating your file.

Uploading a template

1. Open the template gallery

   In the Library, click All templates to open the gallery, then click the + button (Add template). You can also drag and drop a file directly onto the gallery dialog.

2. Upload your file

   You have two ways to provide the file:

   • From your computer: select a file directly. Supported formats: .pptx, .ppt, .potx, .docx, .dotx, .pdf (max 100 MB).
   • From a connected integration: import from Google Drive, OneDrive, or another connected source using the integration picker in the upload dialog.
3. Wait for analysis

   Langdock analyzes the file to extract a suggested name and description. This takes a moment. You’ll see a progress indicator while it runs.

4. Review and save

   Check the extracted name and instructions, edit them if needed, and click Save. The template is now available in the gallery for you and anyone you share it with.

Managing templates

Each template card has a context menu with the following actions:

Action	What it does
Edit	Change the template name and instructions
Share	Share with specific users or groups
Download	Download the original file
Delete	Remove the template permanently

Sharing templates

You can share a template with individual users or groups in your workspace. Open the share dialog from the template card’s context menu, search for users or groups, and confirm.

Template sharing follows the same permission model as Skills. There are two permissions in workspace roles that control what users can do:

• Share with users and groups: Enabled for everyone by default. Any user can share a template with specific people or groups.
• Promote to workspace: Admin-only by default. Only admins can make a template available to the entire workspace.

You can adjust these defaults in User Management → Roles.

Admin: enabling templates

Templates are built on top of Skills and require Skills to be enabled in your workspace. When Skills are disabled, templates will not appear in the Library or in chat.

By default, any user can share a template with specific users or groups, but only admins can promote a template to the entire workspace. You can adjust both defaults under User Management → Roles.

Go to Settings → Workspace to manage Skills availability for your workspace.